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6 Ways to create a Customer Health Score for Managed Service Providers (MSPs)

customer score

In the competitive world of Managed Service Providers (MSPs), the success of your business depends on your ability to keep your customers satisfied and loyal. One powerful tool that can help you achieve this is a Customer Health Score (CHS). A CHS is a metric that provides valuable insights into the overall well-being of your customers, enabling you to address any issues and ensure their success proactively. This blog will guide you through creating a customer health score tailored to your MSP business.

1. Identify Key Metrics
To create an effective CHS, you must identify the key metrics aligning with your business goals and customer success. Consider metrics such as:
a) Uptime and Availability: Measure the percentage of time your services are up and running without interruptions.
b) Response and Resolution Times: Track the time it takes for your team to respond to and resolve customer issues.
c) Customer Satisfaction (CSAT) and Net Promoter Score (NPS): Gather feedback through surveys to gauge customer satisfaction and their likelihood to recommend your services.
d) Churn Rate: Monitor the percentage of customers who have discontinued their subscriptions.
e) Product Adoption: Assess how extensively your customers are using different features of your services.

2. Define Scoring Criteria
Once you have identified the key metrics, establish clear and measurable scoring criteria. Assign a numerical value or weight to each measure to reflect its importance to your MSP business. For example:
• Uptime and Availability (25%): 95-100% uptime scores total points, while 90-94% scores fewer points.
• Response and Resolution Times (20%): Responding within 1 hour earns full points, while 24 hours or more scores fewer points.
• CSAT and NPS (20%): A 9 or 10 on the NPS survey can earn full points, while lower scores receive fewer points.
• Churn Rate (15%): A 5% or less churn rate gets full points, while higher churn rates receive fewer points.
• Product Adoption (20%): Full usage of all features earns full points, while limited feature usage scores fewer points.

3. Data Collection and Analysis
To calculate the customer health score, you must collect data from various sources, such as your ticketing system, surveys, and usage analytics. Ensure that this data is regularly updated and accurate to maintain the effectiveness of your CHS.

4. Create a Scoring Formula
Next, create a scoring formula that combines the weighted metrics to calculate the overall customer health score. For example, if your customer health score is based on five metrics, you can use a simple formula like this:
Customer Health Score = (Metric 1 Score * Weight) + (Metric 2 Score * Weight) + … + (Metric n Score * Weight)

5. Define Thresholds and Segmentation
Establish clear thresholds for what constitutes a healthy score and a score that requires attention. This allows you to segment your customers into different health categories, such as “Healthy,” “At Risk,” and “Needs Attention.” Based on these categories, you can effectively prioritize your efforts to address customer needs.

6. Implement an Actionable System
Your customer health score is only valuable if it drives action and improvements. Implement a system to regularly review customer health scores and use this information to take proactive steps to improve customer satisfaction.
Creating a customer health score is a valuable strategy for Managed Service Providers to enhance customer satisfaction, reduce churn, and foster long-term relationships. By identifying key metrics, defining scoring criteria, and implementing a clear system for action, you can effectively measure and improve customer health, leading to the success of your MSP business. Regularly monitor and adapt your CHS to ensure its relevance and effectiveness in meeting your customers’ needs. With a well-crafted customer health score, you can stay ahead of the competition and achieve lasting success in the MSP industry.

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